PRIVACY POLICY

This policy explains how we collect and use personal data from and about visitors to our website, event attendees, speakers, exhibitors and sponsors and the press and media. Our objective is to ensure that you are never surprised by how your personal data has been used by us. You are therefore encouraged to read this policy, which sits alongside our Terms & Conditions.

As we make changes to our website, we may need to update this policy. If we make any important changes that affect your rights and interests, we will make sure we bring this to your attention and explain what this means for you.

If you have any questions in relation to this policy or wish to exercise any of your rights under data protection law, you should email connect@brewdmedia.com

The Data We Collect About You

Personal Data Means Any Data That Identifies Or Can Be Used To Identify A Person. It Does Not Include Data Where The Identity Has Been Removed (Anonymous Data).

Data Submitted To BrewdMedia By The Data Subject:

– Any Data That Is Submitted Through Web Forms Or Registration Forms

– Any Data That Is Collected Onsite During Our Events(S), Including Personal Information And Activities

– Any Data That Is Collected By Employees When In Direct Communication With Individuals/Organisations

 Data Collected By Automated Technologies/Services:

– Data Used To Provide Personalised Marketing/User Experiences During Visiting Our Sites

– Data Related To Website Navigation And Usage

– Data From Actions Made By Individuals By Responding To Direct Marketing Campaigns

– Data From When An Individual Opens Any Emails Or Follows Any Links Originating From Our Email Communications

– Data Gathered From Services Which Use IP Address To Determine Which Organisation Visitors To Our Sites Originate From

Data Collected From Third Party Sources:

– Data That Has Been Acquired As Part Of An Acquisition Or Merger

– Public Data Sources Used To Supplement Or Validate Our Existing Data

– Public Data Sources Used To Supplement Or Validate Our Existing Data

– Personal Or Supplementary Information From Partners We Engage In Joint Marketing Efforts With Unless You Specifically Inform Us (Or It May Be Inferred, For Example, From Your Dietary Preferences Or Access Requirements), We Do Not Collect Any Details About Your Race Or Ethnicity, Religious Or Philosophical Beliefs, Sex Life, Sexual Orientation, Political Opinions, Trade Union Membership, Information About Your Health And Genetic And Biometric Data. Nor Do We Collect Any Information About Criminal Convictions And Offences.

How Your Data Is Collected

 The Data That You May Provide To Us Will Generally Be Collected When You Complete And Submit Forms On Our Website Or Contact Us.

The Data That We May Collect About You May Be Obtained:

– Through The Use Of Cookies And Similar Technologies And Server Logs

– From Third-Party Analytics Providers Such As Google Analytics

– At An Event – In The Case Of Photographs And Video Recordings, From Individuals Working For Us

How We Use Your Data

We Will Only Use Your Personal Data When The Law Allows Us To. We Will Generally Rely On One Of Three Legal Grounds For Using Your Personal Data:

– Where We Need To Perform The Contract, We Are About To Enter Into Or Have Entered Into With You (See Our Terms & Conditions)

– Where Necessary For Our Legitimate Interests Or Those Of A Third Party, Provided Those Interests Do Not Override Your Fundamental Rights And Interests

– Where We Need To Comply With A Legal Or Regulatory Obligation

Generally, we do not rely on consent as a legal ground for using your personal data, except in relation to sending you marketing by email or text message. You have the right to withdraw your consent to marketing at any time either by contacting us, clicking the unsubscribe link in an email or replying to a text message with the required words notified to you in each text message. Information we may share

BrewdMedia may share your information with 3rd parties if:

You have consented to the sharing of this information:

– During Registration

– During Form Submission

– While Attending One Of Our Events

– Data Sharing Is Required For Us To Fulfil A Contractual Obligation We Have With You / Your Organization

– If We Are Under A Duty To Disclose Or Share Your Personal Data In Order To Comply With Any Legal Obligation

– You Have Consented To Us Sharing Your Details With Carefully Selected Third Parties Whose Products And Services May Interest You

– We Or Substantially All Of Our Assets Are Acquired By A Third Party, In Which Case Personal Data Held By Us About Our Customers Will Be One Of The Transferred Assets

Who We Share Your Data With

We Do Not Sell Any Personal Data For Commercial Purposes. However, For The Purpose Of Running The Event, We Will Share Your Personal Data:

– With Service Providers Including Our Hosting Provider, Email Marketing Platform Provider, Online Survey Provider, Analytics Providers, Lead Generation Providers

– Any Third Parties To Whom We May Choose To Sell, Transfer Or Merge Parts Of Our Business Or Assets Or Third Parties We May Seek To Acquire Or Merge With (If Any Change Happens To Our Business, The New Owners May Use Your Personal Data In The Same Way As Set Out In This Policy)

– If You Have Consented To Us Sharing Your Details With Carefully Selected Third Parties Whose Products And Services May Interest You

How We Keep Your Data Secure

We Have Put In Place Appropriate Security Measures (For Example, Access To Our Website Is Secured Using ‘Https’ Technology) To Prevent Your Personal Data From Being Accidentally Lost, Used Or Accessed In An Unauthorised Way, Altered Or Disclosed. We Also Limit Access To Your Personal Data To Those Within Our Organisation That Have A Need To Access It. They Will Only Process Your Personal Data On Our Instructions And They Are Required To Keep Your Personal Data Confidential.

How Long We Keep Your Data For

We Will Only Keep Your Personal Data For As Long As Necessary In Connection With The Purposes We Collected It For And To Comply With Any Legal, Accounting Or Reporting Requirements. To Determine How Long We Keep Your Personal Data For, We Consider The Amount, Nature And Sensitivity Of The Personal Data, The Purposes For Which It Was Collected And The Potential Risk Of Harm From Us Continuing To Keep It.

We Will Retain Personal Data Relating To Email Marketing Data (See Marketing) Until You Unsubscribe Or Your Email Address Has Become Permanently Unavailable.

We May Retain Any Data That Does Not Identify You Indefinitely.

Email Marketing

Our Email Marketing Campaigns Can Track Whether You Click Any Of The Links Contained In Our Emails. This Helps Us To Understand What The Recipients Of Our Emails Have Found Interesting And To Personalise The Content Of Emails That We May Send To You In The Future.

We Use Tiny Invisible Images Called ‘Pixels’ That Are Contained Within Emails To Enable Us To See:

– Whether You Opened An Email

– Where In The World The Device Used To Open The Email Was Located (Based On Your Device’s IP Address)

– The Type Of Email Client Used To Open The Email

– Whether You Shared The Email On Any Social Media Platforms

– Whether You Marked The Email As Spam

– Your Overall Level Of Engagement With Our Email Marketing Campaigns.

We Use This Data To Improve The Format And Quality Of Our Email Marketing Campaigns. 

You Have The Right To Withdraw Your Consent To Marketing At Any Time Either By Contacting Us Or Clicking The Unsubscribe Link In Any Email.

Security

We Take Precautions To Safeguard Your Personal Information Against Loss, Theft And Misuse And Unauthorised Access, Disclosure, Alteration And Destruction Through The Use Of Appropriate Technical And Organisational Measures.

We Take Steps To Regularly Validate The Personal Information We Hold To Ensure That The Information Is Accurate And, Where Necessary, Up To Date. Information That Is No Longer Required For Any Valid Business Purpose, And That We Are Not Required To Keep Pursuant To Any Applicable Law, Will Be Routinely Destroyed By Secure Means.

Your Rights

You Have Several Rights In Relation To The Personal Data We Hold About You:

– Access: You Have The Right To Request Access To And Be Provided With A Copy Of The Personal Data Held About You Together With Certain Information About The Processing Of Such Personal Data To Check That We Are Holding It Lawfully

– Correction: You Have The Right To Ask Us To Correct Any Inaccurate Or Incomplete Personal Data Held About You

– Deletion: You Have The Right To Ask Us To Delete Or Remove Any Personal Data Held About You Where There Is No Good Reason For Us To Continue Holding It Or Where You Have Exercised Your Right To Object

– Restriction: You Have The Right To Ask Us To Restrict How We Hold Your Personal Data, For Example, To Confirm Its Accuracy Or Our Reasons For Holding It

– Objection: You Have The Right To Object To Our Holding Of Any Personal Data About You Which Is Based On Our Legitimate Interests Or Those Of A Third Party Based On Your Circumstances. You Also Have The Right To Object To Our Holding Your Personal Data For Direct Marketing Purposes

– Portability: You Have The Right To Receive Or Request That We Transfer A Copy Of The Personal Data We Hold About You In An Electronic Format Where The Basis Of Our Holding Such Information Is Your Consent Or The Performance Of A Contract And The Information Is Processed By Automated Means

– Complaints: You Have The Right To Complain To The Information Commissioner’s Office (ICO) Or Any Other Supervisory Authority In Relation To How We Collect And Use Your Personal Data

You Will Not Have To Pay Any Fee To Exercise Any Of The Above Rights Though We May Charge A Reasonable Fee Or Refuse To Comply With Your Request If Any Request Is Clearly Unfounded Or Excessive. Where This Is The Case, We Will Let You Know.

To Protect The Confidentiality Of Your Personal Data We May Ask You To Verify Your Identity Before Fulfilling Any Request In Relation To Your Personal Data.

We are constantly looking for new ways to improve this website and consequently we may amend this privacy from time to time.